A Guide to Table Seating and Linen Sizes

I remember doing my first few weddings and realizing just how much I didn’t know. One moment that stands out was walking into a venue and finding that the linens didn’t touch the floor. Or another time, planning for a certain number of guests at each table and then finding out that with charger plates we actually had to remove one person per table because there wasn’t enough room to fit the charger plates at each place setting comfortably.

So I swore I would never make these rookie mistakes again and made a foolproof quick reference guide that allowed me to confidently plan for each wedding and remove any room for error. I’ve finally made a pretty version of it and want to share it with you, to hopefully save you any headache, too! Enjoy this Guide to Table Seating and Linen Sizes for weddings and other events!


Ready for other helpful wedding planning tips? Click the button below!

How to Set a Table

As long as I can remember, I’ve loved putting together pretty table settings. I loved knowing that it was formal, but still not over the top. For me, it’s about the necessities and using pieces to make it beautiful without adding everything but the kitchen sink. It’s important to remember to keep room for other dinner necessities like butter, bread baskets, and salt and pepper so overfilling a table with decor will only make the guest experience unpleasant.

Start with a beautiful tablecloth to act as a base. Then add your charger plate or placemat to the centre of the table setting. On top of this, you’ll want your dinner plate, salad plate, and any other plates required for courses. I like to incorporate the napkin into this as well, and there are plenty of ways to be creative with its placement, whether it be knotted and placed on top, folded with the menu inside, or even folded between layers of plates.

The bread plate should be placed above and to the left of the dinner plate. If you have a butter knife for each guest, it can be placed horizontally on the bread plate.

For cutlery, remember that you’ll always work from the outside in so the dinner fork will be closest to the plate and the salad fork to the left of that. Similarly, the soup spoon will be on the outside and the dinner knife closest to the plate. The dinner knife’s blade should always be facing the plate. Above the plates, start with the dessert fork placed horizontally and its prongs facing the right side and the teaspoon facing the opposite direction above this. If you have a place card, it’s suggested it go at the top of the place setting above the dessert fork and teaspoon, but you can also be creative and incorporate this into the stack of plates whether that be sitting on top of the napkin or even as part of the menu.

As for glassware, set the water glass in the top right corner, above the knife, and the wineglass (either a red or a white wineglass, depending on what you’re serving) to the right of the water glass, set slightly back, on a diagonal. If serving champagne, add this to the left of the wine glass, creating a bit of a triangle shape.

Lastly, don’t forget to add flowers and candles to your centerpiece! Flowers and candles go such a long way in making the dinner feel elevated.

Special thanks to Simply Beautiful Decor for sharing images of their beautiful tabletop pieces for the image and diagram below.


Ready for other helpful wedding planning tips? Click the button below!

The Best Toronto Area Wedding Venues with Epic Food, Service and Design Experiences

After almost a decade in the Toronto wedding scene, I’ve experienced my share of wedding venues and there are a few that easily stand out from the rest. My clients want venues that offer not only a beautiful backdrop but also a culinary experience and level of service to match. I’ve compiled my favourite Toronto area wedding venues that are the best at consistently offering all three favourite requirements.

  1. THE UNIVERSITY CLUB OF TORONTO

    I’ve talked before about my love for The University Club of Toronto, so it should come as no surprise that it tops my list of favourite wedding venues in the Toronto area. This venue has everything. It’s centrally located at Queen and University and easily accessed by both public transit and car. While there are lots of hotels nearby, there are also hotel rooms available on the property. Osgoode Hall is right across the street and, bonus points, it doesn’t require a photography permit! With exclusive use of the property, there are so many options for event flow and the Presidential Suite on the main floor is perfect for getting ready on site. My favourite event flow is getting ready in that beautiful Presidential Suite, ceremony upstairs in the Library, cocktails in the Pine Lounge on the main floor, and back up to the second floor for dinner in the Ballroom and dancing back in the Library post-dinner!

    It’s also incredibly beautiful both inside and out with lots of character and architectural details and it plays really well into endless colour palettes. The food is AMAZING, the service is impeccable. Oh, and did I mention the butter is whipped and formed into swans?! Yes, swans.

    See more of Emilie and Leo’s amazing wedding at The University Club of Toronto here.

university-club-of-toronto-wedding-planner-22.jpg
0436-Emilie-Leo-Married%C2%A92019WillReidPhoto.jpg

2. THE ARLINGTON ESTATE

Located just North of Toronto, in Kleinburg, Arlington Estate offers not only a beautiful space but a top-notch client and guest experience. They also take good care of all vendors coming in, making it an especially lovely place to work and easily on the list of favourite Toronto area wedding venues. There’s a beautiful outdoor space for wedding ceremonies and the East and West Wing Ballrooms are the perfect base and opportunity to add your own style. Everything you could imagine has been taken care of in this space with stunning bridal suites, large terraces overlooking the gardens and even espresso machines in the lobby bar. Not only is the food is impeccable but its presentation is beyond. They’re flexible with drop off and pick up times for your personal items and it’s just all-around a wonderful space to be.

Arlington-Estate-Wedding-Planner-Toronto18.jpg

3. ELORA MILL

Perfect for an easy mini-destination wedding, The Elora Mill is an absolute gem. Elora is a gorgeous small town and incredibly quaint for the perfect weekend getaway just an hour and a half from the Toronto core. The Mill’s hotel has a spa on-site for some relaxation time and the Elora Gorge allows for some exploring and of course, epic photos. Everywhere you look, this town and property are nothing but beautiful. Both the outdoor ceremony space and the indoor rain backup of the Chapel are absolutely stunning so regardless of the weather, you simply cannot be disappointed with the backdrop. The reception spaces will take your breath away with their unique, very upscale, and elegant, yet rustic design. The whitewash oversized harvest tables pair perfectly with the linen-covered round tables to create some extra interest in the space. The culinary experience is perfect for the foodie and the service experience is unmatched. The only shortcoming is the lack of flexibility with the ceremony times, but that can be easily overlooked with the beauty of the space and when you realize how well they run their show and just how many design details come with this space.

See more of Suzanna and Kyle’s Elora Mill wedding here.

Elora-Mill-Wedding-Planner-Pearle-Hospitality9.jpg

4. THE PEARLE HOTEL

While The Pearle Hotel is a brand new hotel, there is no doubt in my mind that this will be a massive shakeup to the Toronto wedding scene. Based in downtown Burlington, Ontario, The Pearle Hotel is owned by Pearle Hospitality who also owns the aforementioned The Elora Mill. As with the rest of their properties, the aesthetics of this space are top-notch and the service will be second to none. There are hotel rooms on-site and a Hammam Spa perfect for relaxing and a weekend getaway for your guests! There are stunning views of Lake Ontario from both event spaces and also quick access to the waterfront and Spencer Smith Park which is free for wedding photos. Fitting for weddings of 150 to 400 guests, it’s definitely a space to watch and experience to have when it opens in the spring of 2021.

The Pearle Hotel Wedding Venue Downtown Burlington Wedding Planner Laura Olsen Events
The Pearle Hotel Wedding Venue Downtown Burlington Wedding Planner Laura Olsen Events

5. STRATUS VINEYARDS

Located in Niagara-on-the-Lake, the heart of Niagara’s wine country, Stratus Vineyards offers a beautiful blend of modern contemporary and garden party vibes. It’s about an hour and a half from Toronto and perfect for a weekend getaway experience for couples and their guests. While there are no accommodations or spa on-site, there is an endless number of options nearby. The wine is obviously amazing and all beers offered are local, which is such a plus for those who love supporting local. They have a few preferred caterers, all of whom will blow your taste buds away, and they’ll also work with Stratus to pair wines with each course for the ultimate experience.

As for ceremony and reception options, the most popular is to have the ceremony outside facing the vineyard, cocktails on the terrace, reception in the Press Alley, and dancing in the retail space. So with exclusive use of the space, you’re really able to use all areas! If you’ve got extra in your budget, you can reverse things by putting a tent out on the grass for dinner and having your ceremony inside!

There are two things to note about hosting a Stratus Vineyards wedding. The first being the strict timing they have regarding wedding party, guest arrival, and ceremony start times, but it’s all done in an effort to ensure the experience of their retail customers is a positive one. Sound restrictions can also be a concern for some couples so if you wanted to dance the night away under the stars you’ll be disappointed as there are strict rules in the Niagara area about noise levels especially after 11p so you’ll have to move your party inside the retail space for dancing.

For more images from Jane and Jason’s tent wedding at Stratus Vineyards, click here.

Stratus-Vineyard-Wedding-Niagara-On-The-Lake-Wedding-Planner-17.jpg

How to Host a Great Wedding Your Guests Will Actually Enjoy

In our last post, we talked about How to Be a Great Wedding Guest, but what should you do as the host to ensure your guests have a great time? Today we're presenting our best tips on how to host a great wedding that your guests will actually enjoy.Before you break the bank on delicate decorations or over the top cake toppings, remember that your guests have also put money and time into your wedding and they’ll really appreciate these simple but important details.

1. Make it Easy! 

The last thing you want is to be texting directions, parking instructions or itineraries to one hundred of your closest friends and family. Make sure this is clearly taken care of and organized well in advance. (Tip: Older folks might need a little extra TLC in this department so if you are only planning on posting your directions on your website, consider printing a few directions cards for those older guests who may need them.)

2. Tolerate the intolerable

Now is not the time to question your cousin’s dubious aversion to gluten. Just cater to it, literally, and confirm all dietary preferences, allergies, and restrictions well in advance. Knowing when not to waste your mental energy will leave you ready to maturely handle any big issues that arise (aka no Bridezilla moments!).

3. It’s all fun and games…

If wee ones will be in attendance, it’s a nice gesture to provide some activities, colouring, crafts, or maybe even a caregiver to help keep them occupied. Their parents will be so delighted by your thoughtful gesture!4.

4. An attitude of gratitude

Show your love for the guests who traveled far to be with you, those who helped out with the planning or setting up of your wedding, and anyone else who’s been with you on your special journey leading up to this big day. Say a big thank you during speeches, as you circulate the room, say it with take-home treats or gift bags at the end of the night, and definitely say it in your thank-you cards—that you won’t put off writing!

5. Overall organization

Consider posting an artfully displayed 'day-of' itinerary as well as important phone numbers, contacts and any other information people might need to make them feel comfortable.

C. Paulson

How to Be a Great Wedding Guest

The bride isn’t the only one who’s got to keep it classy! Here are five fun tips to help you put your best foot forward at the next wedding you attend and advice on how to be a great wedding guest.

5. RSVP… ASAP.

Couples and their families put much effort and money into planning the big day so don’t disappoint your best pals. Seating, meals, pictures—a lot goes into the logistics of a wedding so RSVP as soon as you are able to. Don’t leave anyone guessing or needing to follow up when their list is already a mile long!

4. Dietary do’s and don’ts…

avoid awkward moments at the table where you have to send food back. If you are allergic to something or have food preferences, let those be known well in advance.

3. Play well with others.

Sadly, it’s true, you very well might have some justifiable grievances with the guest list but now is not the time to bring those up. Avoid tense situations and stick with your gang to keep those positive vibes flowing. We know you’ll do great, just keep it classy and sassy (but not too flashy!).

2. Don’t delay:

This means following directions regarding the itinerary so you’re not holding up dinner, dancing, or anything else that is time sensitive. There's always another drink in the next room!

1. my number one rule ON how to be a great wedding guest: Be tender to the vendors!

Yes, for many, a wedding is a time to let loose but it’s definitely not the time to be disrespectful to bartenders, servers, and anyone who is working at the wedding. Keep it polite and positive. Remember they are humans, too, who have likely been on their feet all day having barely taken a second to eat properly or stay hydrated. If you're nice to us, we'll often try to make your experience even better by snagging you that extra dessert or give you a heads up on where to stand so you get first dibs to fill up on those hors d'oeuvres during cocktail hour.

How to Plan a Sophisticated Bachelorette Party

Not every bride dreams of hitting the dance floor in a white boa. Whether you are the Maid of Honour or planning it yourself, here are ten fresh ideas about how to plan a sophisticated bachelorette party that'll make your party unique (and Instagram-appropriate!)!

1. Remember the old days—before boys—when we’d pile into our bestie’s living room and watch movies all night? Long live girls’ nights in with popcorn, flicks, mixtapes and makeovers! Make it extra special with bubbly, pretty sweets and even a mobile manicure service!

Pro-tip: it’s a great low-budget option if you’re concerned about cost.

Olive Photography

Olive Photography

You could also…

2. Raise the barre! Hit a high-intensity cardio class like spin or barre and reward yourself with a steam, spa day, or cocktails. Pro-tip: many city hotels offer spa day passes that include a steam and soak by the pool.3. Looking for a rustic option? Try glamping! Go where the wild things are and head out of town for a girls’ weekend in the woods4. Opting for urban? Attend a high tea, private dinner at your favourite restaurant, or something new like belly dancing lessons!

And speaking of learning…

5. Cooking classes! These can range greatly in price tag so choose the option that works for you from full course meals to (super-fun) fish-mongering at the local market.

6. Make scents of it all. There are numerous perfumeries that have workshops on how to make your own blends. Same goes for patisseries, cosmetics, tea, and jewelry. You’ll go home with a treat, too! Keep an eye on Bloom School here in Toronto as they are always running fun, unique workshops that could be perfect for a sophisticated bachelorette!

Some other mid-range options include…

7. An escape room, murder mystery, or a night at the comedy club! If it’s hilarity you’re looking for…8. Sign the gals up for something that none of you has ever done before. Be it a golf lesson, high-speed go-kart racing, horseback riding or even dog sledding, you’re bound for laughs when everyone is a beginner.

For bigger budgets…

9. There’s no place like Ohm. (Sorry, we couldn’t resist.) Yoga retreats are an ideal getaway for gals because they typically already have itineraries, meals, and sometimes even spa options.

10. Looking to really splurge? Pack your bags and find your best jet-setting aviators. Head to a new city and try a culinary tour of New Orleans, take in the architecture of Chicago, or get jazzy at the festivals in Montreal.

BONUS IDEA: How to PLAN a Sophisticated Bachelorette Party

Grab your girls and head to the spa! It could be as simple as spending the afternoon somewhere like the Scandinavian Spa at Blue Mountain in their glorious Scandinavian Baths and sipping on mimosas, or something closer to home such as Her Majesty’s Pleasure, a global award-winning salon/spa and cocktail bar. Afterwards, get dolled up and head out for a beautiful dinner, just the girls! Breaking it up into a couple of experiences throughout the day or weekend makes it easier to cater to varying budgets and schedules!

Above all else, bond. The bachelorette is absolutely about celebrating the bride, yes, but it’s also a chance to spend time with just the girls. Try to pick something that will suit everyone’s style, comfort level, and budget.