Everything You Wish Someone Had Told You About Tent Weddings.

Gathered is the practical, experience-backed guide for wedding planners ready to take on the beautiful chaos of an outdoor tented celebration without the costly surprises.

The tent was up. The chandeliers were hung. Then the rental company asked which corner of the tent the power was being fed to.

I froze. Power. I hadn't thought about it.

That moment - equal parts embarrassing and clarifying - is what eventually became Gathered. Over years of planning tent weddings, I started writing things down: the questions to ask before signing, the logistics that catch everyone off guard, the details that separate a beautiful event from a stressful one.

This guide is everything I wish I'd had.

 

Who This Is For

For Wedding Planners

You've coordinated weddings at venues. But a tent wedding is a different beast entirely. You're not working with a venue coordinator. You are the venue coordinator. Gathered walks you through every layer of the job: site assessments, tent selection, vendor delegation, contracts, pricing your fee fairly, and managing a production schedule that involves a dozen moving parts across several installation days

For Vendors

Caterers, florists, rental companies, photographers - understanding what goes into building an event from scratch makes you a better collaborator and a more confident communicator with clients. Gathered gives you a fuller picture of the environment you're working in, so nothing takes you by surprise.

For Couples Planning Their Own Wedding

If you're dreaming of a tent wedding on your family's property, or anywhere outside a traditional venue, this guide will give you an honest, thorough picture of what's involved. Not to scare you, but to prepare you. The couples who enjoy the process are the ones who understood what they were signing up for.

 
 

What’s Inside

Gathered covers everything from your first conversation with a client to the last tent stake coming out of the ground.

Here's what you'll find inside:

 
 

The Topics

  • The Allure: Why tent weddings captivate couples and why they're worth the complexity

  • Benefits & Challenges: What to consider (and communicate) before anyone signs anything

  • Your Role as a Wedding Planner: How this job differs from venue work, how to choose vendors wisely, how to price your services fairly, and what to include in your contract

  • Types of Tents: A practical breakdown of different tent types, how they perform, where they work best, and what each one requires

  • The Site Visit: how to assess a property, what to measure, what to look for underground, overhead, and all around, and how to prepare before you even arrive

  • Building the Vision: how to map a property, build a project plan, manage a budget, develop a design plan, and sequence the vendor selection process

  • Building the Infrastructure: permits, electrical, parking, transportation, washrooms, deliveries, production schedules, day-of logistics, and teardown

 

Plus 11 Ready-to-Use Reference Guides

These are the tools you'll actually reach for on the job:

  • Site Visit Checklist

  • Square Footage Guide

  • Tent Size Guide

  • Dance Floor Sizing

  • Band Stage Sizing

  • Washroom Trailers

  • Catering Area

  • Ceremony Spacing

  • Table Spacing

  • Client To-Do List

  • Wedding Day Task List

 
 

What the Industry Has to Say

 

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Cover photo by Barb Simkova.